1C/BAS replacement? Move payroll first.
30 minutes. Free. No obligation.
Example only. Not a real client.
Who this is for
You still run payroll in 1C or BAS
Your salaries, staff files and reports are in one old program. That program is now on the government’s list of software banned from use.
Your owner is abroad
Your head office, auditor or bank has asked about 1C or BAS. They also want payroll reports they can read, in English or German.
Your new system is being set up
Payroll turned out to be the hardest part. We can take it over at any point, even halfway through.
You have not picked a new system yet
Pick the system that is best for accounting. Payroll should not make that choice for you.
You have reserved staff, ФОП or ЦПХ
Reservation (бронювання) checks, contractors and several salary banks. A normal payroll module rarely handles all of this well.
One person knows all your payroll
That person is needed for the move. When payroll comes to us, they have time to help.
Companies that only want to buy payroll software and run it themselves. We do the payroll and HR paperwork for you. You check and approve the results.
APEX Cache was built to fill the gaps in 1C and BAS
| Payroll and HRWhat has to work | Before1C or BAS | After, option 1Payroll module in a new accounting system | After, option 2APEX Cache, run by APEX AV |
|---|---|---|---|
| Salary check for reservation (бронювання) | Often done by hand in Excel | Often missing. You build and test it yourself | Checked in every month of the quarter, with a warning before a problem |
| Employees, ЦПХ and ФОП together | Usually kept in different places | Often employees only | All three in one list |
| Old history: average pay, leave, indexation | Stored, but left behind in the old program | Has to be converted and checked | Read from 1C or BAS and checked against filed reports |
| A new law or rate | You wait for an update from the vendor | You wait for a partner, then test again | Our own developers change it before the start date |
| Paying salaries into several banks | Often a separate file for each bank | Depends on the system | Ten banks connected. Other banks get a National Bank file |
| Reports for a head office abroad | Extra work to translate and reshape | Depends on the system | In their layout, in English or German |
| Who pays a fine caused by a payroll mistake | You | You | We do, if the mistake is ours. See the clause below |
This is what we usually see. Every system is different, so ask your vendor these seven questions.
1C and BAS are on the government’s List of software and network equipment banned from use (Перелік забороненого до використання програмного забезпечення та комунікаційного (мережевого) обладнання). The State Service of Special Communications (Держспецзв’язку) keeps this list. State bodies and critical infrastructure must stop using these programs. Private companies do not face a fine yet: the law with fines failed its first vote in parliament on 30 June 2026. But banks, auditors, tenders and parent companies already ask about it.
APEX Cache is the bridge from 1C/BAS to your new system
1C or BAS
Your payroll and staff history.
- We read the data straight from the database
- We check it against the reports you filed
- Average pay, leave, indexation and years of service are kept
APEX Cache, run by APEX AV
We do payroll, HR paperwork and reports in our own software. Our penalty clause covers our work.
- Made for Ukrainian payroll since 2010
- Not on the list of banned software
- Updated by our own developers
Your new accounting system
Any system, at any time.
- Data files for entries, cost centres and accruals
- Full API connection if the system has one
- Change systems later. Payroll stays put
Until your new system is ready, we send payroll entries back to 1C or BAS in a format it already reads.
Leave payroll out of the move. Save time and money.
8 jobs in one project
- Chart of accounts and entries
- Stock and sales
- Banks and payments
- Set up payroll for Ukrainian rulesPayroll
- Move payroll history: average pay, leave, indexationPayroll
- Test payroll side by sidePayroll
- Train staff on payroll and HRPayroll
- User licences for payroll and HRPayroll
3 jobs left for your project
- Chart of accounts and entries
- Stock and sales
- Banks and payments
- Set up payroll for Ukrainian rulesAPEX AV does it
- Move payroll history: average pay, leave, indexationAPEX AV does it
- Test payroll side by sideAPEX AV does it
- Train staff on payroll and HRAPEX AV does it
- User licences for payroll and HRAPEX AV does it
Example project plan. Your list will look different.
Your new system can go live sooner
Setting up and testing payroll is often the slowest part of the project.
Less spent on consultants
You do not pay anyone to set up and test Ukrainian payroll in the new system. You may need fewer user licences.
Your payroll accountant is free
The person who knows your payroll helps with the rest of the move instead of testing payroll.
Payroll moves only once
If you change systems again later, payroll stays where it is.
Salaries on time, all project long
While the new system is being set up, people get paid on their usual days.
You know the price up front
The monthly fee depends on how many employees you have. The move from 1C or BAS is priced separately, before we start.
If our payroll mistake leads to a fine, we pay it
This is a normal part of our contract. It covers fines, extra tax, interest and surcharges caused by our calculation, our report or a deadline we missed. It does not cover wrong data you sent us, advice of ours you did not follow, or how you choose to hire contractors.
We go through this clause with you at the first meeting, before we talk about price.
Four simple steps
We copy and check your 1C/BAS data
We take payroll and staff data out of your database. We check it against the reports you already filed.
We test one month side by side
Your old program and APEX Cache pay the same month. We compare every employee and explain every difference.
Payroll moves to APEX Cache
Only after you say yes. While you still use 1C or BAS, we send payroll entries back to it.
Your new accounting system goes live
When you are ready, we connect APEX Cache to it. Pay days, history and reports stay the same.
Questions people ask us
We have not picked a new system yet. Is it too early?
No. It is the best time. Payroll leaves 1C or BAS first. We keep sending entries to your current system until the new one is ready. Later, only the connection changes.
Which accounting systems can APEX Cache connect to?
Any system that can import a file or has an API. We send entries, cost centres and accruals, and we test the connection in the test month.
Salaries go straight to your banks. Ten Ukrainian banks are connected, and other banks get a file in the National Bank format.
Why not use the payroll module in our new system?
Sometimes that works. First, ask the vendor five questions. Does it check reservation salaries every month? Can it keep employees, ЦПХ and ФОП together? How will it use our old 1C history for average pay and indexation? Who updates it when the law changes? Who pays if a report is wrong?
If you get clear answers in writing, you may not need us.
Are 1C and BAS banned?
They are on the government’s List of software and network equipment banned from use (Перелік забороненого до використання програмного забезпечення та комунікаційного (мережевого) обладнання). State bodies and critical infrastructure must stop using them.
Private companies do not face a fine yet, because the law with fines failed its first vote on 30 June 2026. Banks, auditors, tenders and parent companies already ask about it.
Will we still see our payroll data?
Yes. Every month you get payroll sheets, cost reports and data exports. Your history and filed reports stay yours. If you ever take payroll back, the contract says how we hand over the data.
What does it cost?
You pay a monthly fee based on the number of employees. The move from 1C or BAS is priced separately, and you know the price before we start.
Start your 1C/BAS replacement with payroll.
In 30 minutes we look at what you use today. Then we check your payroll data in 1C or BAS and tell you in writing what the move involves. Free and with no obligation.
