Payroll in Ukraine, handled correctly.

Two facts belong together here, and you should be careful of anyone who gives you only one of them.

The List of software and network equipment banned from use is real. It was created by Cabinet of Ministers Resolution 1335 of 22 October 2025, and the State Service for Special Communications published its first version on 6 January 2026. The 1C line, the BAS products and UA-Бюджет are on it.

The enforcement law is not in place. Draft law 13505, which would have attached sanctions to the list, failed its first reading on 30 June 2026, roughly thirty votes short. So today the list carries reputational and procurement consequences rather than a direct fine.

What that means in practice: you are not committing an offence this month, and you are also relying on a parliamentary result going the same way twice. Most companies that have moved did so because a bank, an auditor, a Prozorro tender or a foreign parent asked the question, not because an inspector did.

Usually they stay and stop doing payroll. In most companies the payroll person is also the only one who understands the personnel records, the union agreement and the local exceptions, and that knowledge is worth more than the keystrokes.

Some clients keep them as the internal owner of the relationship with us. Some move them to controlling or HR work that was never getting done. We do not require a redundancy and we will not advise you on one.

If the penalty comes from work we did, our contract makes it ours to pay. It has been a standard term for years, not a promotional offer.

Covered: penalties, arrears, interest and surcharges imposed on you where they arise from our calculation, our filing or our deadline. We also refund our fee for the affected period.

Not covered: wrong data you gave us, written advice from us that was not acted on, and how you choose to engage contractors, which is your decision rather than our work.

Cap: the greater of twelve months of fees or EUR 25,000, in aggregate per contract year. The fee refund sits outside the cap.

We go through the clause with you at the first meeting, before any pricing conversation. If a provider says they cover everything with no conditions, ask to read their clause.

For a typical company the first correct month runs about six to eight weeks after we get access to the data. Larger or messier estates take longer, and we tell you which one you are once we have seen the data, not before.

Nothing breaks, because we do not switch you over. We run the first month in parallel: your existing system produces its result, we produce ours, and the two are reconciled line by line before anything is filed. You approve the switch after you have seen them agree, not before.

Yes, and it is a common situation. A group standardises on SAP, then finds that running Ukrainian payroll inside it is either not feasible or not worth what it costs to configure and maintain.

The usual arrangement is that SAP stays the system of record for finance and HR, we run the payroll calculation, and the results post back in the structure your group chart of accounts expects. Your head office sees SAP. Nobody has to explain a Ukrainian exception to it.

A named team, and no one else. Access is per client rather than per company, so our staff working on another client cannot open your records.

We also hold a recruitment capability, which we do not market and which is kept structurally separate. Recruitment staff have no access to payroll or HR administration data, the systems share no connection in either direction, and our contract commits us not to approach or place your employees during the engagement or for twelve months after it ends. You can ask for that in writing, and you should ask any provider who does both the same question.

A monthly fee based on headcount and on how much of the function you hand over, with the migration quoted separately and fixed before it starts.

We will not put a price on this page, because the number depends on things we have not seen yet: how many contractors you carry, how many sites, how clean the personnel files are, and whether we are running payroll alone or the HR administration with it. After the call you get a fixed monthly figure, not a range.

In Ukraine, by our own staff, on software we wrote and maintain. Nothing is subcontracted to another payroll bureau, and the company behind this service is APEX AV LLC, a German-owned Ukrainian entity operating here since 2008.

That matters for a reason beyond preference: when the rules change, we change the engine ourselves. We are not waiting for a vendor in another country to decide that a Ukrainian legislative amendment justifies a release.